The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Handle and coordinate active cWe are seeking a highly organized and efficient Temporary Administrative Assistant to provide support to our team for a short-term contract. The ideal candidate will be a proactive problem-solver with strong communication skills and a meticulous attention to detail.
Key Responsibilities:
- Reception and Communication:
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet visitors and provide assistance as needed.
- Mail Management:
- Sort and distribute incoming mail.
- Prepare outgoing mail and packages.
- SAP Data Entry:
- Utilize SAP software for various tasks as required.
- Maintain accurate records within the system.
- Vendor Management:
- Maintain logbooks for vendors, tracking arrivals and departures.
- Process vendor invoices and utility bills for payment.
- Office Administration:
- Order and maintain office supplies, ensuring adequate stock.
- Assist with general administrative tasks such as filing, photocopying, and scanning.
- Security Guard Timekeeping:
- Prepare sign-in sheets for security guards.
- Maintain accurate attendance records.
Qualifications:
- High school diploma or equivalent.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with SAP software is highly desirable.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
Qualifications
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite
